JERSEY SPARTAN ATHLETIC CLUB

Affiliated UK Athletics (UKA) and AAA of England (AAA)

CONSTITUTION


1. NAMES AND OBJECTS
1.00 The name of the club shall be the “Jersey Spartan Athletic Club”. The club shall
be incorporated under the “Loi (1862) sur les teneures en fidéicommis et
l’incorporation d’associations”, as amended.
1.01 The club colours shall be red shorts and royal blue vest, which shall carry the
club badge.
1.02 The objects of the club shall be the promotion and encouragement of athletics
as defined by UKA and AAA or their successors, and, in furtherance of these objects
the Club shall have the power to acquire by purchase or on lease or in any manner
any property or properties which may be deemed necessary.


2. MEMBERSHIP
2.00 The first members of the club shall be those persons who are at the present
time members of the unincorporated body known as Jersey Spartan Athletic Club.
2.01 Membership shall be open to any athlete (as defined by UKA) and to those
interested in fostering and encouraging athletics.
2.02 Election to membership shall be by a majority vote of the Executive Committee.
Membership of the Club commences upon the actual date of election. Life
membership may be conferred by the Annual General Meeting, subject to prior
nomination by the Executive Committee upon any member who has rendered
exceptional service to the club.
2.03 Notices of resignation must be in writing and shall be considered by the
Executive Committee within one calendar month of receipt. Once accepted
membership shall be held to have ceased on the actual date of receipt of the notice
by the Honorary Secretary. The resignation of a member who is in arrears of
subscriptions will not be accepted until his/her indebtedness has been met unless in
the opinion of the Executive Committee there are extenuating circumstances. The
date of resignation shall be the date on which the debt is discharged.
2.04 The Executive Committee shall have the power to expel any member whose
subscription is six months in arrears provided a month’s notice in writing has been
sent by registered letter or recorded delivery to his/her last known address informing
him/her of the proposed action. The name and address of any member so expelled
shall be sent to the honorary secretaries of the appropriate governing bodies for
such action as they may deem to be necessary.
2.05 UKA and AAA rules apply to all members. The Executive Committee shall have
the power to expel any member suspended by UKA or AAA.
2.06 Any member who has conducted himself or herself in a manner which in the
opinion of the Executive Committee may bring discredit to the club or the sport of
athletics may be suspended by the Committee and may be reported to UKA and/or
AAA. Should any member’s conduct render it necessary he/she may be expelled
from the club by a majority vote of the members present at a General Meeting.


3. SUBSCRIPTIONS
3.00 The annual subscriptions for the next financial year for the following categories
shall be decided at the Annual General Meeting.
Up to 10 years (minis)
Over 10 years but under 18 years (juniors)
18 years of age and over (senior)
Family membership
Any other category within rule 2.01 which the majority of members at the Annual
General Meeting might decide upon.
Ages are to be calculated at 1 September in the year preceding subscription year.


4. FINANCE
4.00 Club funds shall be placed into an account or accounts with the bank considered
by the Honorary Treasurer from time to time to be the most convenient.
4.01 All monies received by the club shall be placed with the bank chosen by the
Honorary Treasurer under 4.00 above as soon as possible.
4.02 All funds arising from the activities of the club shall be the property of the club.
4.03 The Honorary Treasurer shall submit all accounts to the Auditors and a Balance
Sheet and Income and Expenditure Account shall be made available to all members
attending the Annual General Meeting.
4.04 The financial year of the club shall end on 31 December in each year.
4.05 Any disbursements from club funds shall be made by the Honorary Treasurer
subject to the direction of the Executive Committee.
4.06 In the event of the dissolution of the club all the assets shall accrue to and be
distributed to such charity within the Island of Jersey as the members existing at the
date of dissolution may determine in General Meeting. Provided always that no
donation or transfer of any property or assets shall be made until the same shall
have been approved by the Royal Court of Jersey under the provisions of Article 10
of the “Loi (1862) sur les teneures en fidéicommis et l’incorporation d’associations”
as amended and this upon application of the Executive Committee which shall
continue in office until and only until such dissolution and transfer of property and
assets shall have been completed.

5. MANAGEMENT
5.00 The management of the club shall be vested in the Executive Committee who
shall be members elected at the Annual General Meeting to be as follows:-
President, Chairman, General Secretary, and Treasurer together with six other
members.
A member failing to be elected as President, Chairman, General Secretary or
Treasurer may nonetheless stand for election for one of the remaining six Executive
positions.
5.01 Should the Annual General Meeting fail to elect the full number of ten Executive
Committee officers then the newly-elected Executive shall have a duty to co-opt, as
quickly as possible, members to serve on the Executive for the current term.
5.02 The Annual General Meeting shall elect members or employees to act as postholders,
or as members of sub-committees, for various duties as deemed necessary
from time to time by the Executive Committee.
Such elected post-holders and Chairmen of sub-committees shall have the right to
attend and be heard at Executive Committee Meetings and the Executive Committee
shall be entitled to require attendance at Committee meetings to enable the
Executive Committee to carry out its functions. The members of the Executive
Committee shall be entitled to one vote each only on all matters and other elected
post-holders or sub-committee chairmen shall be entitled to vote only on matters
that directly relate to their elected function. The Executive Committee shall decide
whether a non-Executive officer shall have a vote on any issue.
5.03 A member or employee may hold more than one office.
5.04 The Executive Committee shall have the power to appoint members or
employees to other posts, and to form sub-committees, as it may deem necessary
for the development of the club, during the course of the year.
5.05 At all Executive Committee meetings, five members shall form a quorum.
5.06 The Executive Committee shall have the power to fill any vacancy caused by the
withdrawal or defection of any Committee member.
5.07 Members of the Executive Committee must attend at least two-thirds of its
meetings in a membership year (unless prevented by illness or other unavoidable
cause) failing which they shall be ineligible for re-election.
5.08 The Chairman shall have the casting vote at any meeting of the Executive
Committee.
Life Vice-Presidents shall be officers of the club.

6. MINUTES
6.00 The Executive Committee shall cause minutes to be kept of all meetings of the
Committee and these minutes shall show the members present at each meeting, the
orders and directions given by the Committee, all resolutions and proceedings of the
Committee and the appointment of all officers and post-holders.
6.01 Any such minutes of a meeting of the Executive Committee that are signed by
the Chairman of that Meeting or the Chairman of the succeeding meeting shall be
receivable as evidence of the matters discussed at that meeting.
6.02 A copy of such minutes shall be circulated to all members of the Executive
Committee before any subsequent meeting. A signed copy of the minutes shall be
retained in the minute book as a permanent record of the proceedings of the
Committee.


7. GENERAL MEETINGS
7.00 The Annual General Meeting of the club shall be held no later than the end of April.
7.01 The quorum at all General Meetings shall be twenty members of which at least
three must be Executive officers of the club.
7.02 The Annual General Meeting shall be held to receive reports from the General
Secretary, Honorary Treasurer and others, to elect officers of the Executive
Committee and other post-holders and sub-committees, to consider any propositions
properly brought by members and, where appropriate, to present awards. The
President and any Life Vice-Presidents shall be nominated by the Executive
Committee. All propositions for the agenda and nominations for the Executive
Committee and other posts must be received in writing, seconded by one other
member, at least seven days before the Meeting.
7.03 Voting at a General Meeting shall be by a show of hands but any member may
request that the meeting consider holding a ballot.
7.04 A Special General Meeting must be called by the General Secretary within
twenty-eight days of
(a) A request from the Executive Committee.
(b) A request in writing from at least 10% of the paid up members of the club.
When giving notice the General Secretary must state the business and no other
business may be brought forward nor discussed at the Meeting.
7.05 A minimum of twenty-one days notice of any General Meeting shall be given to
members.
7.06 A member who has not paid all monies due from him/her will not be permitted
to attend a General Meeting.

8. COMPETITIONS
8.00 Members are not permitted to enter any competition which is forbidden under
UKA rules.
8.01 No member shall take part in any club event unless he/she has paid all monies
due from him/her.


9. ALTERATIONS TO THE CONSTITUTION
9.00 The Constitution shall be altered by a two-thirds majority vote of members
present at a General Meeting. At least twenty-one days notice of any proposed
alterations to the Constitution must be given. Provided that no alteration to the
Constitution shall become effective until the same shall have been approved by the
Royal Court of Jersey under the provision of Article 4 of the “Loi (1862 sur les
teneures en fidéicommis et l’incorporation d’associations” as amended.
9.01 The Executive Committee shall have the power to decide any matter not
covered by the Constitution. Such decisions must be confirmed at the subsequent
Annual General Meeting.


10. REPRESENTATION
10.00 The President or the General Secretary duly authorised by a resolution of the
Committee shall represent the club before the Royal Court of Jersey and elsewhere
in all matters both real and personal.